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Exposys

Intelligence · Automation & AI Automation

Business and AI automation for the work nobody misses.

We map the repetitive steps in your operations and replace them with reliable workflows, from simple app-to-app automations to AI agents that read, sort and draft. Where a decision matters, a person approves it, and every run is logged so you can see what happened.

Start a projectWhat we build

01Problems we solve

If this sounds familiar, we can help.

  • Copy and paste between tools

    Staff move the same details from email to spreadsheet to CRM, and mistakes creep in.

  • Inboxes that never empty

    Orders, enquiries and documents arrive by email and wait until someone has time to read them.

  • Fragile automations

    A tangle of old Zaps and scripts breaks silently, and nobody knows which one does what.

  • Growth means more admin

    Each new customer adds manual steps, so headcount rises faster than the business does.

02What we build

From a single workflow to an automated back office.

  • 01

    Workflow automation

    Connecting your apps so leads, orders, approvals and notifications move on their own, in the right order.

  • 02

    AI agents with human approval

    Agents that read, classify and draft, then hand anything uncertain or sensitive to a person to approve.

  • 03

    Email and document processing

    Pulling details from emails, attachments, invoices and forms into the systems where they belong.

  • 04

    Scheduled jobs and reports

    Nightly syncs, reminders, data clean-ups and reports that run on time without anyone pressing a button.

  • 05

    RPA-style task automation

    Automating repetitive steps in tools without good APIs, used carefully and only where it is the sensible option.

  • 06

    Automation clean-up

    Auditing existing Zaps, scenarios and scripts, then consolidating them into documented, monitored workflows.

03Key capabilities

The craft behind every release.

  • Process mapping and prioritisation
  • Trigger and webhook design
  • LLM classification and drafting
  • Approval and escalation steps
  • Error handling and retries
  • Run logs and alerting
  • Self-hosted or cloud workflows
  • Credential and access management

Technology we use

  • n8n
  • Make
  • Zapier
  • Python
  • Node.js
  • OpenAI API
  • Anthropic Claude
  • Google Workspace
  • Microsoft 365
  • Slack
  • PostgreSQL
  • Playwright

04How we work

A clear path from first call to handover.

  1. 1

    Map the work

    We walk through the process with the people who do it and list each step, input and exception.

  2. 2

    Prioritise

    We rank steps by time saved, error risk and effort, and agree which to automate first.

  3. 3

    Build and test

    Workflows built on the right tool, tested with real examples, including the awkward cases.

  4. 4

    Run and refine

    Go-live with monitoring and alerts, then adjustments as volumes and edge cases appear.

What you get

Concrete deliverables, agreed in writing before work starts.

  • Process map with automation opportunities
  • Prioritised automation roadmap
  • Tool recommendation and setup
  • Production workflows and integrations
  • AI classification and drafting steps
  • Human approval and escalation flows
  • Error handling, retries and alerts
  • Run logs and simple reporting
  • Workflow documentation and diagrams
  • Team walkthrough and training
  • Post-launch monitoring period

05Why Exposys

One senior team, accountable end to end.

  • Right tool, not our favourite

    No-code where it is enough, n8n or Python where you need control, and we explain the trade-offs.

  • Approval where it counts

    Payments, customer messages and data changes can wait for a person to confirm before they go out.

  • Built to fail loudly

    Retries, alerts and logs mean a broken step is noticed and fixed, not discovered weeks later.

  • Documented for your team

    Each workflow is named, described and owned, so it stays understandable after we hand it over.

Who it's for.

  • Operations and back office

    Order handling, onboarding, approvals and the admin that sits between systems.

  • Finance and accounts

    Invoice capture, reconciliation prompts, payment reminders and month-end reports.

  • Sales and customer service

    Lead routing, enquiry triage, follow-ups and drafted replies for review.

  • Recruitment and HR

    CV intake, interview scheduling, onboarding checklists and document collection.

06FAQ

AI Automation questions.

Should we use Zapier, Make, n8n or custom code?

It depends on volume, complexity, data sensitivity and who will maintain it. Simple flows often suit Zapier or Make, while n8n or Python give more control and can be self-hosted, and we recommend after seeing the actual process.

Can AI agents act on their own?

They can, but we only let them where the cost of a mistake is low. For anything that touches customers, money or records, the agent prepares the action and a person approves it.

What happens when an automation breaks?

We build in error handling, retries and alerts to a named person or channel, plus logs that show exactly which step failed and why. That makes problems quick to spot and fix.

Will automation replace our staff?

Our aim is to remove repetitive steps so people spend time on judgement, customers and exceptions. How you use the time saved is your decision.

Can you take over automations we already have?

Yes. We audit what exists, document it, fix or retire the fragile parts and consolidate the rest into workflows that are monitored and owned.

All services

Start a project

Tired of doing it by hand? Let's automate it.

Tell us what you are building. We will reply with clear next steps and honest advice, even if we are not the right fit.

contact@exposysglobal.com